Use Microsoft Team Meetings with Google Calendar

Overview

It's easy to schedule and join a Microsoft Teams meeting directly from Google Workspace. Teams meetings include video and audio conferencing, screen sharing, meeting chat, digital whiteboards, and more. Invitations can be sent to anyone with an email address, and they will receive an invitation with a link to join the meeting, and for accounts dial-in audio conference enabled participants can join via traditional telephone service.

In this article:

• Send Google Calendar Invite with Microsoft Team meeting
• Access Microsoft Team Meeting from Google Calendar
  • Calendar Meeting Details
  • Microsoft Teams Add-on

What materials do I need?

• Your UA Username
• Google Workspace @ UA
• Office 365 @ UA
• Web Browser
• Microsoft Teams app

How do I use this technology?

Send Google Calendar Invite with Microsoft Team meeting

1. Login to Google Workspace @ UA.
2. Click Google Apps button.
   
   
    
3. Click Calendar.
   
   
    
4. In the Calendar app select the desired date & time for the meeting.
   
   
    
5. A Google Calendar meeting detail window will open.
   
   
    
6. Click the drop-down button to the right of Add Google Meet video conferencing button.
   
   
    
7. Click Microsoft Teams Meeting.
   
   
   
    
   Important

   If you have not yet authorized your Google Workspace @ UA account to access your Office 365 @ UA account you may see the following message. If so, click Log in and walk through the window prompts to authorize your Google Calendar to access Microsoft Teams.
   
   
   
    
8. The Google Calendar will update with a link to the Microsoft Teams Meeting.
   
   
    
9. Complete the meeting invitation by adding a Meeting Description, and adding desired participants.
   
   
    
10. When ready click Save.
11. At the Would you like to send invitation emails to Google Calendar guests? click Send.
    
    
    
    If the meeting includes participants external to the University of Alaska (i.e. the email address is something other than person@alaska.edu) you will see the following prompt. Click Invite all guests to contine and send the invitation.
    
    
     
12. The event is successfully created, and saved to your calendar.
    
    

Access Microsoft Team Meeting from Google Calendar

A Microsoft Team meeting can be accessed via one of two methods: the meeting invitation, or the Microsoft Teams add-on.

Calendar Meeting Detail

1. Open the Google Calendar application.
2. Click on the desired Meeting.
   
   
    
3. In the Event Details click Join Microsoft Teams Meeting.
   
   
    
4. A new browser tab/window will open and you will be prompted to open Microsoft Teams. Click Allow.
   
   
    
5. Microsoft Teams join meeting window will open. Set desired values for video and audio options, then click Join now.
   
   
    
6. You've now successfully joined the Microsoft Teams meeting.

Microsoft Teams Add-on

1. Open the Google Calendar application.
2. On the right side, click the Microsoft Teams add-on icon.
   
   
    
3. A list of any scheduled Microsoft Teams meetings will be displayed. Click the Join button next to the desired meeting to join.
   
   
    
   Important

   Depending upon your browser settings you may see a Pop-up Window Blocked message. You will need to update your browser settings to allow the Microsoft Teams add-on to open a new browser tab/window.
   
   
   
    
4. A new browser tab/window will open and you will be prompted to open Microsoft Teams. Click Allow.
   
   
    
5. Microsoft Teams join meeting window will open. Set desired values for video and audio options, then click Join now.
   
   
    
6. You've now successfully joined the Microsoft Teams meeting.

Need additional help or have issues

For additional assistance contact the IT Services Technical Support Center via phone at (907) 786-4646, toll-free at (877) 633-3888, email us at uaa.techsupport@alaska.edu.