(NOTE: for the Time Sheet Approval and Proxy Quick Guide, scroll down and click on the link in the blue box)
Once you have time sheet approval access, take a moment to set up an alternate time sheet approver in UAOnline. If you are ever unavailable to approve time sheets for your employees (e.g., you are on sick leave or annual leave, working in a remote location, etc.), your proxy will be able to act as a time sheet approver in your absence.
Once you set up a proxy, they can select your name from the “Act as a Proxy for:” drop-down menu on the “Approvals” page in UAOnline to review and approve time sheets for your employees. Their proxy permissions will remain in place until you rescind them.
Who Can Be a Proxy
All Time Sheet Approvers must assign at least one (1) person as a proxy to approve employee time sheets if the Time Sheet Approver is unavailable. A proxy for a Time Sheet Approver must be, in order of preference:
1) an employee you report to;
2) a peer who is in your unit and has the same supervisor as you do; or
3) an employee who has been given, in writing, the authority to act as a time sheet approver in your absence and is, at minimum, a peer to the level of the employee(s) for whom they are approving time sheets.
A time sheet reviewer (FYI) cannot participate in the time sheet process as both a time sheet approver and a reviewer for the same employee(s).
Proxy Set Up Instructions
To set up a proxy
- Login to UAOnline.
- Select Employee Dashboard.
- On the right-hand side, select Timesheets.
- Select Approvals.
- In the upper right-hand corner, select Proxy/Super User.
- Under Application Selection, ensure that Time Entry Approvals is selected.
- Act as a Proxy for, should say Self- your name.
- Existing Proxies, click on Add a new proxy.
- Start typing the proxy's last name. Choose the appropriate name.
- Click Save.
- To exit the proxy page, select “Navigate to Timesheet Approvals.”
- To exit the timesheet and approvals, select the “Employee Dashboard” link at the top left.
- To exit UAOnline, select the person icon at the top-right of the page, and click Sign Out.
To remove a proxy
- Login to UAOnline.
- Select Employee Dashboard.
- On the right-hand side, select Timesheets.
- Select Approvals.
- In the upper right-hand corner, select Proxy/Super User.
- Under Existing Proxies, check the box to the left of the name to be removed.
- Click Delete proxies.
- It will ask “Are you sure you want to remove the proxy? No/ Yes”. Click Yes.
- The message will show “Removed Successfully.”
- To exit the proxy page, select “Navigate to Timesheet Approvals.”
- To exit the timesheet and approvals, select the “Employee Dashboard” link at the top left.
- To exit UAOnline, select the person icon at the top-right of the page, and click Sign Out.
To approve as a proxy
- Login to UAOnline.
- Select Employee Dashboard .
- On the right-hand side, select Timesheets.
- Click on Approvals.
- Click on Proxy/Super User in the upper right corner.
- In the “Act as Proxy for” field, select the name of the person that you are acting as a proxy for.
- Click the Navigate to Time Entry Approvals, bottom right corner.
- Follow the approval instructions above under the section “To Approve”.
- Once approvals are complete, go back to the “Proxy/Super User” page and select “self” in the Act as Proxy for” field.
- To exit the proxy page, select “Navigate to Timesheet Approvals.”
- To exit the timesheet and approvals, select the “Employee Dashboard” link at the top left.
- To exit UAOnline, select the person icon at the top-right of the page, and click Sign Out.
WTE - Time Sheet Approval and Proxy Quick Guide