Affiliates

Per Board of Regents Policy 04.04, the University of Alaska defines an affiliate as a person in voluntary faculty service, not employed by the university. 

While affiliates are not employees, receive no employee benefits, and are unpaid, a department may authorize privileges such as library access, access to recreational facilities, use of field sites, and admission to committees and study groups of the university. 

To access the affiliate identity request form, please visit the Office of Information Technology website using the link below.

For additional information about technology resources available to affiliates, please see the Office of Information Technology’s webpage titled "OIT Resources for Affiliates."

If requesting a University ID card, there will need to be a UA ID number in place, as well as a signed Affiliate Appointment Letter.

Exception-based only: If the affiliate will be a timesheet approver, they will need a Banner record. The department’s HR Coordinator will need to submit the following documents to the personnel team:  

• Job Form

  • ECLS: NT

  • PCN: 999000

  • Step: 0

  • Rate of pay: $0

  • Hours per day/per pay: 0

• Affiliate Appointment Letter

• Personal Demographic Form

• Social Security Card (No I-9 is needed)

For questions on any of the Banner-related documents, please contact the personnel team at ua-personnel@alaska.edu.

Need additional help or have questions?

Please contact ua-personnel@alaska.edu for additional assistance.  

To contact other UA HR teams, please visit our Contact Us page at https://alaska.edu/hr/contact.php.