Web Timesheet Entry - Automated Overtime

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What is automated overtime?

Automated overtime is a functionality built into BSS9 that allows for employees to enter all hours worked, including any overtime hours, under their default earnings code on their timesheet.

This functionality eliminates the need for employees to manually calculate their overtime hours on their timesheets, reducing errors and simplifying time entry.

Where is automated overtime charged?

Automated overtime is charged to the primary position's labor for regular hours entered on the timesheet. Employees will no longer be able to charge their overtime to a separate fund/org.

What if my grant does not allow overtime?

If grant funding restrictions prohibit overtime pay, a Labor Redistribution (LR) will need to be done by the department to transfer the charges to a general fund. Please contact your grant manager if you have any questions or concerns.

What should employees and supervisors expect to see on their time sheet?

All hours, including overtime hours, will be entered into the time sheets under an employee's default earnings code. Overtime hours will no longer need to be reported under a separate earnings code / line item.

My unit would like to use paper timesheets for overtime so that labor charges correctly without needing an LR. Are we allowed to use paper timesheets for this purpose?

Whether time is submitted through the web timesheet or the paper timesheet, the automated overtime process is the same. If the overtime premium is not charged to the correct funding, a labor redistribution will be needed to transfer the charges to the correct fund.