Job forms and new hire packets are submitted using an electronic envelope through the NextGen tool. Click on the appropriate envelope link and log in to NextGen. Your name and email will automatically populate. Please complete the electronic envelope, upload the documents, and then hit "next" to submit. The documents will be sent to the HR Personnel Technicians for entry. This electronic envelope replaces the need for you to hand deliver hard copies to HR. Please do not submit paper job forms after uploading them to NextGen.
If you start an electronic envelope, but need to save it and access later.
At the bottom left-hand side of the form screen, click the "Save Progress" button. To finish your electronic envelope, you will need to log into the UA NextGen Dynamic Forms Dashboard. Click on Pending/Draft Forms and you will be taken to a list of your in-progress form(s). Click on the document you would like to continue and choose the "Complete the form" link. You can review documents you have submitted by choosing the "Forms History" link from the dashboard.
Things to note:
- Each submission is like an intercampus envelope. Please have all forms with the same employee class uploaded in the same electronic envelope. Example: All student employee in one envelope, adjuncts in another envelope.
- When submitting a new hire packet, the complete packet (Offer Card, Job form, Personnel Demographic Form, and other applicable documents) needs to be uploaded as one PDF, and submitted in the envelope.
- If the technician needs to send back the job form/new hire packet for correction it will be emailed to the address listed in the electronic envelope.
- Job forms/new hire packets do not need to come in paper form. Once it is submitted in NextGen, the technicians will review the documents. Please do not send the paperwork to HR.
Please don't forget to electronically sign your NextGen form. This is the final step to submitting the envelope.
After you submit your envelope, you will get an email confirming your submission. You'll also be notified once the technician has finished entering the job forms into Banner.
Links to forms:
- Job Form Envelope for existing employees - use for things like start/stop jobs and changes to pay for employees who are currently active in Banner.
- New Hire Envelope for new hires or rehired employees - use this form for start jobs and hiring paperwork for employees who are not currently active in Banner. These individuals will either be “Terminated” in PEAEMPL, or will show an “Active” status, but will not have any additional information in their PEAEMPL screen and will present with a Banner message: “Query caused no records to be retrieved. Re-enter”.
Need additional help or have questions?
Please contact ua-personnel@alaska.edu for additional assistance.
To contact other UA HR teams, please visit our Contact Us page at https://alaska.edu/hr/contact.php.