Contract extensions for faculty and post doctoral fellows are requested by completing the online form which is started by the HR Coordinator in the department. If the unit chooses, it can be routed to a fiscal approver or PI. The dean or director reviews and approves the form and then it is routed to the employee for signature. Once the employee signs and submits the form, it is routed automatically to UA HR for entry into Banner and application of Faculty Time Off (FTO) accrual.
The form contains the dates for the contract extension as well as the projected FTO accrual that will be applied to the employees FTO leave balance. The employee may see the completed form at any time by logging into the form history. The HR Coordinator will be automatically notified via email along each step of the routing process.
NOTE: This new form replaces the appointment letter that would normally be submitted to the university faculty services managers. Please continue to follow your university procedures for submitting contract extension documentation.
Contract Extension Form
UNAC Contract Extensions & Additional Assignments United Academics (UNAC) Contract Extensions and Summer Appointments (aka Summer Assignments) Guidelines
FAQs
What is a contract extension?
A contract extension is a continuation of the base nine-month appointment at the same rate of pay (i.e. hourly equivalency), doing the same type of work (teaching, research, and/or service), and the extension is within the unit(s) where their appointment(s) resides.
What if I want to increase or decrease hours/rate?
The extension can be for one (1) to three (3) months and hours may be reduced, but must be at least 40.8 hours per pay period.
How is a contract extension requested or submitted?
Please use your internal department requirements for requesting a contract extension. The HR Coordinator will start the online contract extension form which will be routed to the fiscal approver, if required, the dean/director and the employee for review and approval.
What will the faculty member and Dean/Director see?
The new online form is streamlined and will contain the dates of the contract extension along with a projected amount of FTO accrual and the hours per pay period of the extension.
What if the faculty member is on a non standard academic year?
The new online contract extension form can still be used. It has space for multiple contract extension dates.
Can I include multiple on off contract dates?
Yes, you can.
What if the department provides a 9+3 appointment letter at the beginning of the academic year? Is contract extension still needed?
Yes, completion of the new online contract extension form will still be required.
Need additional help or have questions?
Please contact ua-personnel@alaska.edu for additional assistance.
To contact other UA HR teams, please visit our Contact Us page at https://alaska.edu/hr/contact.php.