In-Grade Salary Adjustments

Current Process:

The supervisor composes a memo regarding the exceptional on-going performance, work product, and other factors taken into consideration to recommend a salary step movement for the employee. Compensation Team can approve up to a 5% INGR for an exempt/nonexempt staff member. This request memo should be routed for signatures through DocuSign. Once approved the HR Coordinator will attach it to the job form and new appointment letter for UA HR personnel processing.

For additional Information, please refer to page 2 of the Compensation Approval Matrix below: 

 Compensation Approval Matrix 

For the INGR Memo template, please click on the link below: Template for INGR Memo 

R04.05.043. Regular Exempt and Nonexempt Staff

In-grade Salary Adjustments: 

An increase within a grade is an exceptional occurrence and may be granted to address factors which may include internal equity/alignment, sustained outstanding performance, professional or career growth within a position, or retention. Such increases are within the sole discretion of the University and require prior approval as follows:

a. Up to five percent (five steps) in any 12 month period: Requires approval by the MAU human resources director or the chief human resources officer. *

b. Exceptions (more than 5 steps) require approval by the chief human resources officer,* based on the recommendations of the appropriate chancellor ** and MAU human resources office.

In-grade adjustment requests require written justification, including documentation of exceptional performance.

  *This has been delegated to the Compensation Team as part of UA HR.

  **Or the Chancellor’s designee

Exception (more than 5%) Current Process:

The supervisor composes a memo regarding the exceptional on-going performance, work product, and other factors taken into consideration to recommend an increase of more than 5%. This memo is then sent to the Chancellor's Office ** and then the Compensation Team for final approval.

  **Or the Chancellor’s designee

Need additional help or have questions?

Please contact ua-compensation@alaska.edu for additional assistance.  

To contact other UA HR teams, please visit our Contact Us page at https://alaska.edu/hr/contact.php

 

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Details

Article ID: 1198
Created
Wed 6/15/22 8:53 AM
Modified
Thu 1/18/24 4:09 PM