E-Verify Guide

 

Why Use E-Verify

Currently, E-Verify is not used unilaterally across the University of Alaska. There are two primary reasons that a department may choose to enroll in the E-Verify program:

  • They are awarded a grant or other federal funding that has the E-Verify requirement written into the contract

  • They want the flexibility to employ F-1 Visa holders who are working under a STEM OPT extension

Once a department chooses to participate in E-Verify, they must remain in that program indefinitely. A list of current E-Verify departments is maintained in LawLogix. Please contact the Personnel Team for more information.

How Does it Work

All employees that are hired into an E-Verify department will submit an I-9 form like any other new hire. Their information from the I-9 will be transmitted to USCIS. This is done automatically through an integration between LawLogix and E-Verify. 

Setting up a New E-Verify Department

Once a department moves to being an E-Verify participant, there are a few things that need to happen. The Personnel team will work with your department to do all of the following:

  • All HRCs assisting with the TKL will need E-Verify Training

  • The TKL location parameters are updated in LawLogix

  • All new hire employees will immediately start being verified through E-Verify

  • A roster of employees will be provided to the department

  • All employees in the department will complete a new I-9 that will be verified through E-Verify (this must be completed within six months)

The first step is for Personnel to arrange a consultation with the department moving into E-Verify. During that meeting, we’ll go over the expectations and responsibilities. We’ll also discuss the timing of changes so they don’t negatively impact the department. All I-9s initiated must be completed within 30 days, or they will expire.

If you are ready to get set up with E-Verify, please email the Personnel Team and we’ll get a consultation scheduled.

Need additional help or have questions?

Please contact ua-personnel@alaska.edu for additional assistance. 

To contact other HR teams, please visit our Contact Us page at https://alaska.edu/hr/contact.php. 

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