What New Hire Documents are Required for Student Employees?

When hiring student employees (GN/GT/SN), you'll need the following paperwork.

Required Forms:

• Copy of the approved MyUA Offer Card

• Signed Appointment Letter 

  • (UAF Graduate Assistantships need to use the UAF Grad School NextGen form and follow these instructions for New Hire or Rehire.)

• I-9

• Personal Demographic Form

• For Non-U.S. citizens and non-permanent resident aliens:

  • GLACIER Tax Summary Report, including Required Document Copies and Required Forms.

  • If the employee does not already have access, request Glacier access from the Personnel Team.

As Applicable:

• Disclosure of Employment of Immediate Family Member (Nepotism)

• Disclosure of Employment or Activities Outside of the University of Alaska 

Optional Forms - To Be Completed Online after Set Up in Banner:

• Direct Deposit (UAOnline Direct Deposit Help)

• W-4

Print and Deliver to Employee:

• Health Insurance Marketplace Notification

• Employment or Service Outside UA - Memo

• 403 (b) Voluntary Tax-Deferred Annuity Program and Roth Program - Universal Availability Notice

NOTE: Student status verification forms are no longer needed—this information has been included in student appointment letters since December 2020.

Need additional help or have questions?

Please contact ua-personnel@alaska.edu for additional assistance.  

To contact other UA HR teams, please visit our Contact Us page at https://alaska.edu/hr/contact.php.