Manage Google Group Membership

Overview

Google Groups make it easy to manage lists of people to email. Managers of a group can easily update group memberships using the steps listed below.

In this article:

What materials do I need?

  • Internet Connectivity
  • Web Browser
  • UA Identity that is a manager of the Google Group

How do I use this technology?

Access Google Group

  1. Login to UA Google Workspace.
  2. Navigate to your groups at groups.google.com
  3. Click My Groups.
  4. Click the group you would like to manage.

View Members

  1. Access Google Groups.
  2. Depending on your group role, do one of the following:
    • Group Manager: Click Members.
    • Group Owner: Click People.

To search by role, whether members are banned, and other features, use the Search members bar on the Group Members page.

Add Member to Google Group

This will automatically add members to the group. This option is recommended when membership in the Google Group is required.

Important
Please be aware of the Google Group Web UI Limitations documented below.
  1. Access your Google Group
  2. On the left menu, click Members.
  3. Click Add members at the top of the screen.
  4. The Add members dialog window will open.
    Google Groups Add Members dialog window
  5. In the Group members field, enter the email address of the person you want to add.
    Tip
    Multiple email addresses can be added at the same time as a comma-separated list.
  6. Optional, enter a brief Welcome message.
  7. Use the Subscription drop-down menu to select how new members will receive messages:
    • Each email
    • Digest
    • Abridged
    • No email
  8. Click Add members.

Invite Person to Join a Google Group

This will send an invitation to each potential member. Invitees will have to accept to join the group. This option is best used for groups where membership is optional.

Important
Please be aware of the Google Group Web UI Limitations documented below.
  1. Access your Google Group
  2. Click Add members at the top of the screen.
  3. The Add members dialog window will open.
    Google Groups Add Members dialog window
  4. At the bottom of the dialog window, uncheck the Directly add members option.
  5. In the Group members field, enter the email address of the person you want to add.
    Tip
    Multiple email addresses can be added at the same time as a comma-separated list.
    Google Group Invite Members Dialog Window
  6. Enter a brief Invitation message.
  7. Click Send invites.

Remove Member from a Google Group

If you are a manager of a group, you can easily remove or change group members.

Important
If the group has been setup with dynamic group membership individuals which were manually removed from group may return automatically during the next scheduled membership synchronization. If this occurs please submit a Google Workspace @ UA ticket and provide the following information
  • Name of Google group
  • List of email address(es) to be removed from the group's dynamic membership
  1. Access your Google Group
  2. Click Members.
  3. Hover over the profile icon of the member(s) you want to remove and check the box to the left of the name.
    • Repeat the above step until you've selected all the individual(s) you desire to remove from the group's membership.
  4. From the Actions menu, click Remove member icon (minus sign in a circle) and then select Remove from group.
  5. If prompted to confirm, select Remove.

Is there any additional information I should know about?

Google Groups has limits which apply to join requests, and invitations performed in the Google Group UI.

Google Group Web UI Limitations
Type Description Limit
External member* additions at one time before CAPTCHA verification maximum number of external members that can be added at one time using a web interface before completing CAPTCHA verification. 10 per session
Total member additions at one time Maximum number of internal and external members that can be added at one time using a web interface 200 per session (includes 10 external members added prior to CAPTCHA verification, if relevant)
External member* join request approval per day, per group Maximum number of external member join requests that can be approved for a single group in a day 100 per day, per group
External member* join request approval per day, per user Maximum number of external member join requests for any group that a single user can approve in a day

100 per day, per user
External member* invitations per day, per group Maximum number of external members that can be invited to a single group in a day 500 per day, per group
External member* invitations per day, per user Maximum number of external members that a single user can invite to any groups in a day 500 per day, per user
* External members are group members that are outside of the University of Alaska Google Workspace account.

Additional details are available in Google's Understand Groups policies and limits support article.

If group managers need to add members exceeding the limits listed above please submit a Google Workspace @ UA ticket for assistance.

Need additional help or have issues

For support, requests may be submitted anytime using the appropriate Google Workspace @ UA form. Requests generate a Ticket which will be worked in order received and urgency by IT Employees with the knowledge and permissions to assist with the request.

For immediate assistance please review the Contact Us page for the appropriate support group.

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