How to Check Your Google Drive and OneDrive Storage Usage

Overview

This article shows you how to check how much storage you're using in your UA Google Drive (Google Workspace) and Microsoft OneDrive (Microsoft 365) accounts. UA has established storage limits for these services, and it's a good idea to check your usage periodically.

Important: Current storage limits vary by account type (employee, student, emeritus, alumni, affiliate) and are subject to change. For the most current limits and full FAQ, visit the UA Google Workspace & Microsoft 365 Storage Project page before assuming your quota.

 

Check Your Google Drive (Google Workspace) Storage Usage

  1. Go to drive.google.com and sign in with your UA account.
  2. Click the gear icon (Settings) in the top right, then select Settings.
  3. Select Storage from the left menu. Your total storage used and remaining quota will display at the top.

Alternatively, you can go directly to drive.google.com/drive/u/0/quota to see a breakdown by Drive, Gmail, and Photos.

Check Your OneDrive (Microsoft 365) Storage Usage

  1. Go to univalaska-my.sharepoint.com and sign in with your UA account.
  2. Look at the bottom-left of the page for your storage usage (shown as a number, e.g. "12.3 GB used").
  3. Click that usage number to open the Largest files view, which shows your total usage and the files consuming the most space.
Note: If a file has multiple saved versions, each version counts toward your storage total. A single large file with many versions can use more space than expected — see the Largest Files view to investigate.

Expected Result

You should see your total usage (e.g., "12.3 GB of 15 GB used") for each service. If you're at or near your limit, review large or unnecessary files for deletion, or move personal files to personal (non-UA) storage.

Next Steps

If you have questions about your usage, need help freeing up space, or believe you need additional storage, contact the IT Service Center:

  • Service Portal: service.alaska.edu
  • Phone: (907) 786-4646
  • Email: uaa.techsupport@alaska.edu
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