Google Group Manager: Post-Migration Setup Checklist

Google Group Manager: Post-Migration Setup Checklist

A setup checklist for Google Group managers completing their Mailman migration.

What Changed

Before

Mailman listserv used an email address formatted as yourlist@lists.uaa.alaska.edu managed within the Mailman service. Administrators were called a "List owner" or "moderator".

Now

Google Groups use an email address formatted as yourlist@alaska.edu. These are managed at groups.google.com. Administrator roles are called "Group manager".

 

Step 1: Sign in with your UA account

Go to groups.google.com and check the account icon in the top-right corner. If it shows a personal Gmail address, sign out and sign back in with your @alaska.edu address.

Important: You cannot manage your group unless you are signed in with your UA account.

Step 2: Find your new group email address

Your group's email address has changed. It now ends in @alaska.edu instead of @lists.uaa.alaska.edu.

Find the new address in the "migration complete" notification email you received.

Action required: Notify everyone who sends email to your group that the address has changed. Messages sent to the old address will not be delivered.

Step 3: Check your members list

Your membership list was copied over from Mailman. Confirm it looks correct.

  1. Go to groups.google.com/my-groups.
  2. Click your group name.
  3. Click People, then Members.
  4. Review the list. Add or remove members as needed.

Step 4: Check for pending messages

Some messages may be waiting for your approval. Check now so nothing is held up.

  1. Go to groups.google.com and click your group.
  2. In the left menu, click Conversations, then Pending.
  3. Select the checkbox next to each message and choose an action:
    • Approve — sends the message to the group
    • Reject — blocks the message
    • Reject author — blocks the sender and reports as spam

Step 5: Send a message to the group

Sending a message works the same way it always has. Use the new email address.

  1. Compose a new email.
  2. In the To field, enter your group's new @alaska.edu address.
  3. Copy and paste this message for your list participants:

    As part of an effort to improve reliability and streamline our systems, we're moving this mailing list to Google Groups.

    What's Changing?

    • The sending address will change: After the migration, you'll receive emails from a new Google Groups address (instead of @lists.uaa.alaska.edu).
    • If you rely on this old address for filters or sorting, you will want to update them.

    Why This Is Happening
    Some of our lists have experienced delays in email delivery. This transition will ensure messages are sent reliably and without disruption.

    What You Need to Do:

    • No action required: The transition will happen automatically in the next few days, and everything will continue as usual.
    • You may notice messages coming from a different address, but that's the only change. No further action needed.

    We appreciate your understanding during this update.

  4. Send as normal.

Note: You will not receive a copy in your inbox. Google removes duplicates for senders. Your sent mail folder will have a copy.

Checklist

  • Signed in with @alaska.edu account
  • Found new group email address from migration email
  • Notified senders of new address
  • Verified member list is correct
  • Reviewed pending messages

Need more help?

Print Article