Employee Reimbursement

Employee Reimbursement (including local mileage reimbursements)/Direct Pay.

Eligible Peoples

  • Faculty
  • Staff
  • Student Employee
  • Students


  • Before submitting the ticket, please have the following information available:
    • Legal Name
    • UAA ID# for Employee Reimbursement
    • Funding source
    • Justification
    • Signature authority
    • Receipts: legible, itemized receipts showing the last four digits of the card used to pay for the purchase, merchant name, and the date of purchase.
    • If your receipt does not include any of the information above, provide a redacted bank statement showing the charge and an explanation as to why you are unable to provide a complete receipt.
    • Both the actual odometer reading AND a google map are required as back up for mileage reimbursements, also include exact locations visited, and a reason for the trip.
    • This form is only for travel up to 50 miles one way; if the trip is  50.1 miles or more each direction, the trip is considered travel.
    • Pre-Approved Representational Non-Representational Expenditure Approval form is required for 4008/4018/4038/8115/8210 expenditures.
    • If you are seeking reimbursement for purchased software, our team will reach out to you for more information including a pre approved software waiver and other related documents.


Requests may be submitted at anytime and will be worked and responded to during normal operating hours for UAA Shared Services.

UAA Shared Services normal business hours are Monday – Friday, 8am – 5pm, Alaska time.

Provided By

UAA Shared Services Business Services

Request Service


Service ID: 411
Fri 1/20/23 8:07 AM
Tue 2/7/23 9:18 PM