How do I Perform a Legal Name Change?

Overview

The purpose of this article is to assist individuals in performing a legal name change in the University of Alaska (UA) system. A request to change your legal name with the UA System may be done in person, by email, or by mail with the appropriate Registrar's Office (UAA Registrar’s Office, UAF Registrar’s Office, UAS Registrar’s Office).

In this article:

What materials do I need?

  • Computer application capable of signing a PDF document, or printer to print the PDF document
  • Government-issued photo ID
  • Legal documents
  • UA ID number

How do I perform the change?

Employees

Current and former university employees (faculty, staff, or student employees) must submit the following documents to UA Human Resources:

  • Change_Form.pdf
  • Copy of a government-issued photo ID (driver's license, passport, ID card) or a copy of the Social Security Card.
  • Contact ua-hr@alaska.edu with questions about other legal documents that may be accepted for name change verification.

Students

Current and former students (never employed within the UA system) must submit the following documents to their local Registrar’s Office:

Is there any additional information I should know about?

Copies of IDs, Social Security Cards, or other legal documents are shredded or permanently deleted after a change form is processed. The University of Alaska System does not retain or store copies of those sensitive documents.

Once your name change form has been processed in the system, you may choose to update your UA username, as outlined in our following Knowledge Base article here: Update Your UA Username in UAOnline

Students and employees can also enter a chosen/preferred first name at any time, even if their legal first name has not changed. To do so:

  1. Go to uaonline.alaska.edu in your web browser.
  2. Log in to UAOnline with your UA username and password.
  3. Once logged in, click on the Personal Information tab on the top of the page.
  4. Click on the Chosen/Preferred First Name link.
  5. Type in your Chosen/Preferred First Name in the text field.
  6. Click Submit to complete the changes.
Note
It may take up to the next day for Chosen/Preferred First Name changes to update across all UA systems.

Need additional help or have issues

For current and former UA employees (faculty, staff, or student employees) who need assistance with the legal name change process must contact UA Human Resources.

For current and former UA students (never employed within the UA system) who need assistance with the legal name change process must contact their local Registrar's Office (UAA Registrar’s Office, UAF Registrar’s Office, UAS Registrar’s Office).

For general UA account support, requests may be submitted anytime using the appropriate Support for a UA Account form. Requests generate a Ticket which will be worked in order received and urgency by UAA Employees with the knowledge and permissions to assist with the request.

For immediate assistance please review the Contact Us page for the appropriate support group.

Details

Article ID: 13
Created
Tue 9/10/19 9:51 AM
Modified
Thu 2/1/24 2:50 PM