IT Prior Authorization Form for Restricted Funds

Overview

The IT Prior Authorization form is to be completed when purchasing technology or requesting billable labor through UAA IT Services on restricted funds, beginning with 2- or 14-. This form serves are pre-authorization for billable IT expenses and for back up documentation. UA Foundation funds beginning with 27- are not considered restricted and do not require an IT Prior Authorization form.

In this article:

• How do I use this form?
• Roles and Responsibilities
• Attached Form

How do I use this form?

1. Download IT Prior Authorization form.
   1. Locate the Attachments section on the right side of this knowledge article.
   2. Click the IT Prior Authorization form.
   3. Save the file to your computer.
2. Open the saved file in a PDF viewer application.
3. Complete the form fields.
4. Route the form for signature.
   Note

   Both electronic and wet-ink signatures are accepted.
5. Attach the signed IT Prior Authorization form to the IT Work Order ticket:
   • Follow the Add an Attachment to a Ticket Knowledge Base article OR
   • Email the ticket number and form to UAA.TechSupport@alaska.edu with a request to add it to the ticket.

Roles and Responsibilities

The roles and responsibilities identified below are all persons that may be involved in the completion of the IT Prior Authorization Form.

• Requester: The person completing the IT Prior Authorization form and point of contact for any questions related to the IT Prior Authorization form. They may also be the same person who submitted the IT ticket.
• PI/ Grant Authority: Agree to the terms of the form and authorize a direct charge to the restricted fund.
• IT Services: Ensures form is completed and signed prior to ordering equipment or beginning billable work. Verifies period of performance for the grant, which is listed on the form, coincides with the timing of purchases and labor and remains open long enough for billing. Direct charges restricted fund for authorized expenses via Procard reconciliation or Journal Voucher.
• Office of Sponsored Programs: Ensures information on forms are correct and in compliance.

Attached Form

Please see the attached IT Prior Authorization Form in the Files section of this article.

Need additional help

For additional assistance contact the IT Services Technical Support Center via phone at (907) 786-4646, toll-free at (877) 633-3888, email at uaa.techsupport@alaska.edu, or visit the Service Catalog to open a support ticket.