Record a Meeting in Teams


Record your meetings in Teams to capture audio, video, and screen sharing activity. The recording happens in the cloud, and is saved to either OneDrive, or SharePoint so you can share it securely across your organization.


  • Whiteboards and shared notes are not currently captured in meeting recordings.
  • When you view a meeting recording, you'll see no more than four peoples' video streams at once.


You can record meetings and group calls, but recording one-on-one calls isn't supported yet.


In this article


What materials do I need?

  • Microsoft Teams client
  • Microsoft Teams meeting


How do I use this technology?


Record a meeting or a group call

  1. Start, or join the meeting.
  2. To start recording, go to the meeting controls and select More options ***> Start recording.

    Microsoft Teams Meeting Start Recording button highlighted

    Everyone in the meeting is notified that recording has started.

    Microsoft Teams Meeting recording in progress notification

    The meeting notification is also posted in the chat history.

    Note: You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored online and available to all participants.
  3. To stop recording, go to the meeting controls and select More options *** > Stop Recording.

    Microsoft Teams Meeting stop recording button highlighted
    • The recording is then processed (which could take awhile), and saved to Microsoft Stream. When completed it's ready to play.
    • The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat – or in the channel, if you're meeting in a channel.


  • In addition to storing the recording on Microsoft Stream, a link will be provided to the recording in the meeting chat which is available for seven days.
  • For now, guests and external attendees can only view the recording if it's explicitly shared with them.



Who can start or stop a recording?

Any University of Alaska student, staff, or faculty can start or stop a recording, even if the meeting organizer isn't present.

Type of attendee Can start recording? Can stop recording?
Meeting organizer Yes Yes
Person from UA Yes Yes
Person from outside UA No No
Guest No No
Anonymous No No


  • Recording continues even if the person who started the recording has left the meeting.
  • The recording stops automatically once everyone leaves the meeting.
  • If someone forgets to leave the meeting, the recording automatically ends after four hours.


Where Are Meeting Recordings Saved To?

All Teams meeting recordings will be saved to either OneDrive, or SharePoint depending upon the nature of the meeting. Non-Channel meetings will be stored in the OneDrive of the person who clicked the record button in a special folder labeled Recordings. Channel meetings will be stored in a folder labeled Recordings under the Team's Channel files. If block downloads is enabled, the video will be stored in a folder labeled View only under the same file path.

Access Permissions to Recording


  • All meeting invitees - except for external (i.e. Non-UA) individuals - in non-channel meetings will automatically get a shared link to access the meeting recording.
  • External individuals will need to be explicitly added to teh shared list by the meeting organizer, or the person that clicked the record button.
  • For Channel meetings, permissions will be inherited from the owners and members list in the channel. If block downloads is enabled, channel owners will have full rights on the recordings in this folder, but channel members will have read access without ability to download.



When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone. In some places, you legally need to get everyone's permission before you can record them. Make sure you know the rules before you start a recording.


Troubleshooting Recordings

If you're having problems recording a meeting, you'll probably need the help from IT Services to work through them. Keep these things in mind as you move forward:

  • Both the meeting organizer, and the recorder must be a student, staff, or faculty of the University of Alaska.
  • Guests or federated users can't record meetings or calls.


Need additional help or have issues

For additional assistance contact the IT Services Technical Support Center via phone at (907) 786-4646, toll-free at (877) 633-3888, email us at, or you can use the Seawolf Tech Portal to submit a Request Support for video conference ticket.

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Article ID: 148
Thu 5/28/20 7:52 AM
Mon 8/15/22 2:01 PM

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