Overview
Employees can use the Online Directory's self-service feature to update your primary department affiliation, title, office building, room number, fax number, and other information.
The following provides a listing of the directory information that can, and cannot be changed via Self-Service. These are, but not limited to, the following:
Attribute Summary
| |
Individual |
| Self-Service |
- Primary department affiliation
- Title
- Office Building
- Room Number
- University mailing address (if applicable)
- Fax Number
- Assistant Name (if applicable)
- Display Phone Number (if applicable)
- Personal Title (e.g. Dr.)
- Photo
- UA Expertise
- Labeled URI
- Edu Person Assurance
- Edu Person Orcid
- UA Preferred Affiliation
- WWW Home Page
|
| Not Self-Service |
- First Name
- Last Name
- Display Name
- Email Address
- Office Phone Number
|
Use the Online Directory self-service
- Go to the Online Directory site.
- Click the Login button located at the top right of the page.
- Enter your UA Username and password, then click Login.
- After login, click the Welcome, <your UA Username> text at the top right of the page.
- You will be taken to your directory entry, click the edit button.
- You will be presented with a screen where you'll be able to edit self-service attributes.
- To change one, or more, of the attributes listed in the Attribute Summary table above, click on the desired field. Please be aware of the following considerations when making changes:
- Department: This sets a person's primary department affiliation for those individuals with more than one job assignment; however, it does not add, or remove the person from the actual department listing. Only department delegates, or IT Services, can change membership for the actual department listing. See the Update a Department/Program Listing in the Online Directory KB article for further details.
- Building: When changing the building name you will have a lsit appear that will dynamically update as you type with a list of university buildings. Please select the appropriate building from the list. Employee's with multiple office locations should select the building that represents yoru primary office.
- Room: Employees should enter the physical room number of their primary office. Please note: This must be the number as posted outside your primary office door, and not the room number of the office suite, if applicable, that your office is located within.
- Office Location: The office location address will automatically update based upon the selected building.
- Mailing Address: The mailing address will automatically update based upon the selected building for those locations with a predefined mailing address and will be un-editable. Otherwise, you will be able to enter an appropriate mailing address (e.g. PO Box 12345).
- Fax: If applicable, enter your office fax number as a valid 10-digit (e.g. 9077866001) UA fax number.
- Assistant: For individuals with an assistant, enter the individual's UA Username (e.g. cwolfe) in the field and click the Validate button to ensure a person can be found, otherwise if a person can not be identified a No result found message will be displayed.
- Display Phone #: For individuals that would like to have a number displayed in the directory other than your primary office phone number, enter a valid 10-digit (e.g 9077866011) UA Telephone number.
- After updating the desired fields, click the Save button.
Request an update to an employee's Online Directory listing
Employees, or their department heads, may submit the Add or Change a Person's Record in the UA Directory form. Information updated via Self-Service (described above) is immediately applied to the Online Directory; however, it may take some time to replicate across all the servers which host the information. Update requests submitted via the Add or Change form are typically completed within 4 to 5 business days from the date of submittal.
Need additional help or have issues
For additional assistance contact the IT Services Technical Support Center via phone at (907) 786-4646, toll-free at (877) 633-3888, email us at uaa.techsupport@alaska.edu, or you can use the Seawolf Tech Portal to submit a Add or Change a Person's Record in the UAA Directory ticket.