Checklist to Approve Knowledge Article


The following checklist should be followed anytime a new knowledge article is Submitted for review, and anytime an existing article is updated and Saved as Draft.


In this article:


General Review

  • Article is unique
  • Article has been reviewed by both KB Contributor, and Service Owner
  • Article is technically accurate, up-to-date, complete, and is in line with agreed service offering




Article Title

  • Summarizes article contents
  • Is in Title Case
  • Is the title concise



  • The first paragraph is a description, or problem statement that provides context to the article
  • Sentences are concise and easy to read, paragraphs are short
  • Information is well ordered; topics and subtopics are in logical sequence
  • Refer to "users" as "customers"
  • Information is technically accurate, up-to-date, complete, and is in line with agreed service offering
  • Application interface terms are referenced as they appear on the interface
  • Application interface references refer to current supported versions of application, unless the article is being written for a specific version



  • Topics, and subtopics are formatted as headers, starting as H2
  • Use ordered lists for steps, and unordered lists for lists
  • Application interface terms are in italics
  • Link text clearly references the target content
    • In-page links remain in same window
    • Links to other University of Alaska resources remain in the same window
    • Links to places external to the University of Alaska open in a new window
  • Long articles use a table of contents (see Create in Article Anchor Links)
  • Table(s) have a header row, column, or both



  • Images are uploaded to the Knowledge Base
  • Images are appropriately sized
  • Images are clear
  • Images have effective alternative text
  • Images are associated with the step they describe
  • Animated GIFs work
  • Embeded video work


Article Settings

  • Article is in the appropriate primary Category
  • The Owner is set to the service owner group
  • The Tags include any appropriate terms, technologies, or services
  • The Notify Owner on Feedback is checked
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Article ID: 169
Mon 6/8/20 9:44 AM
Mon 3/28/22 11:54 AM