Adjusting your Microsoft Form settings

What is this article about?

Each form can have a variety of settings made to customize who can fill out the form, when the form is available and not available, options for question randomization, among others. Below we'll walk you through how to adjust these values for your form.

How do I use this technology?

 

  1. Login to Office 365 (see Getting Started with Microsoft Forms)
     
  2. From the App Launcher select Forms.

    Office 365 App Launcher with Forms highlighted
     
  3. Under My Forms click on the desired Form.

    Microsoft Forms My forms landing page
     
  4. In the upper right corner, click the More form settings (...) button.

    Microsoft Forms More form settings button
     
  5. Click Settings.

    Microsoft Form form settings button
     
  6. Under the Who can fill out this form, select one of the options listed below:
    • Anyone with the link can respond: This will allow individuals from outside of the University of Alaska to respond to the survey or quiz. In this case, respondents will be submitting responses anonymously. If you want to see who has filled out your survey or quiz, you can require respondents to fill in their names as part of your questionnaire.
    • Only people in my  organization can respond. This will allow only individuals from within the University of Alaska to respond to survey or quiz.
      • Optionally, you an select one of the following options:
        • Record Name
        • One response per person
          ​​​​​​
    Microsoft Form Settings who can fill out this form
     
  7. Under the Options for responses select one, or more of the options listed below.
    • Accept responses: If selected respondents will be able to fill out and submit the form; if unselected you will be able to set a Message to recipients
    • Start date: Specify a start date, and time for when respondents can submit responses.
    • End date: Specify an end date, and time for when respondents will no longer be able to submit responses.
    • Shuffle questions: If selected, you will be able to specify if all questions are shuffled, or if a specific set of questions are locked and the rest are shuffled.
    • Customize thank you message: If selected you will be able to set a customized message to respondents that complete the form.

    Microsoft Forms options for responses dialog window
     
  8. Under the Notification section select one, or both of the following options:
    • Send email receipt to respondents
    • Get email notification of each response

    Microsoft Form response notification settings dialog window
     
  9. When complete with the Settings click anywhere on the form to close the settings menu.

 

Next Steps

 

 

Is there any additional information I should know about?

For additional assistance contact the IT Services Technical Support Center via phone at (907) 786-4646, toll-free at (877) 633-3888, email us at uaa.techsupport@alaska.edu, or visit the Services section to open a support ticket.

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