Share a Microsoft Form with others to collaborate

What is this article about?

In Microsoft Forms, you can have multiple co-authors help design a form and analyze responses. When you share a form to collaborate, you create a special link which allows others to view and make changes to the form you started. All co-authors can also view, edit, and delete responses, plus share the form with others by sending them the collaboration link.

 

How do I use this technology?

 

  1. Login to Office 365 (see Getting started with Microsoft Forms)
  2. From the App Launcher select Forms.

    Office 365 App Launcher with Forms highlighted
     
  3. In Microsoft Forms open the form you want to collaborate on.

    Microsoft Forms My forms landing page
     
  4. Click the Share button.

    Microsoft Form Form share button highlighted
     
  5. In the Share pane under Share to collaborate click the + Get a link to view and edit button.

    Microsoft Forms Share to collaborate get link button highlighted
     
  6. Beneath Share to collaborate click Users with an Office 365 work or school account... button.

    Microsoft Forms Share to collaborate select access type button highlighted
     
  7. Select one of the following options for collaboration permissions:
    • Users with an Office 365 work or school account can view and edit - Anyone with an Office 365 work or school account, inside or outside of the University of Alaska, is assigned co-authoring permissions and can view and edit the form.
    • People in my organization can view and edit - Anyone in your organization is assigned co-authoring permissions and can view and edit the form.
    • Specifc people in my organizaiton can view and edit - Only people or groups in your organization that you specify are assigned co-authoring permissions and can view and edit your form.  Note: Microsoft is gradually rolling out this specific feature across its Office 365 infrastructure. If it is not currenlty available, it should be available sometime within the next few weeks.
       

    Note: You can designate up to 100 co-authors on a single form, and this can be a mix of individuals or groups. A group (no matter how many people belong to the group) counts as one co-author



     Microsoft Forms Share to collaborate access type options highlighted
     
  8. On the Share pane, select Copy next to the text box that displays the form link.

    Microsoft Forms Share to collaborate copy link button highlighted
     
  9. Paste this link wherever your co-authors can access it, such as Teams, or in an email.

    Notes:

    • Anyone you've specified as a co-author that has access to the collaboration link of your form will be able to view and edit both the questions, and response data
    • Anyone you've not specified as a co-author won't be able to use the collaboration link to access your form.

 

Next Steps

 

 

Is there any additional information I should know about?

For additional assistance contact the IT Services Technical Support Center via phone at (907) 786-4646, toll-free at (877) 633-3888, email us at uaa.techsupport@alaska.edu, or visit the Services section to open a support ticket.

Details

Article ID: 79
Created
Fri 4/3/20 9:40 AM
Modified
Wed 4/8/20 8:14 AM

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