Send a Microsoft Form to your audience

What is this article about?

With Microsoft Forms, you can send your form or quiz to students, and colleagues in a few different ways, depending upon your needs. You can copy a link to the form that you created and paste it into a shared area, include a QR-code on a flyer you're posting around campus, embed the form into a blog or web page, or send the form link in an email. By clicking the link, or scanning the QR-code, people can respond to the form and submit their answers using their deskop or mobile web browser. You can also choose options to allow anyone to submit responses, or restrict responses to only people within the University of Alaska.

How do I use this technology?

 

  1. Login to Office 365 (see Getting Started with Microsoft Forms).
  2. From the App Launcher select Forms.

    Office 365 App Launcher with Forms highlighted
     
  3. Under My Forms click the desired form.

    Microsoft Forms My forms landing page
     
  4. Click Share.

    Microsoft Form Form share button highlighted
     
  5. Under the Send and collect responses section set your desired authentication settings by clicking the text Only people in my organization can respond.
    • By default, only people within the University of Alaska can submit reponses to your form. You can toggle the setting to Anyone with the link can respond which will allow anyone with the link to be able to submit responses.

    Microsoft Forms Share setting authentication setting
     
  6. Under the Send and collect responses section there are several options available for distributing your form. These are:
    • Link: Allows you to copy a custom link that you can send to others to complete the form.

      Microsoft Form Share Link option highlighted
       
    • QR Code: Generates a unique QR Code that can be downloaded and incldued. If you select this option click the Download button. You can include this QR code in printed flyers that can be be scanned by mobile devices to access the form.

      Microsoft Form form share QR-code option highlighted
       
    • Embed: Provides HTML code that can be embeded into a blog, or web page.

      Microsoft Forms form share embed code option highlighted
       
    • Email: Selecting this will cause your default email application to open. The body of the email will already have brief note generated by Microsoft Forms so there is some context for your email, as well as a link to your form.

      Microsoft Form form email template option

      Note: Anyone who receives the form link through email will be able to foward that email to other people where they can see and complete your form.
  7. After you've choosen distribution method send out your form to your target audiance.

Congratulations! You've sent your first Microsoft Form!

Next Steps

There are many other options available to you

Is there any additional information I should know about?

For additional assistance contact the IT Services Technical Support Center via phone at (907) 786-4646, toll-free at (877) 633-3888, email us at uaa.techsupport@alaska.edu, or visit the Services section to open a support ticket.

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