Restore a File to a Previous Version Within SharePoint or Microsoft Teams

Overview

Every time a file that is saved within Microsoft Teams, OneDrive for Business, or a SharePoint site is modified SharePoint makes note of the change in its version history. File versioning is a quick and simple way to give your team a little 'buffer' when working collaboratively. Versioning allows an owner to roll back any changes and restore a previous version of the document. Currently File Versioning is set to store the last 25 versions of a file automatically, this may change in the future depending on space available.

Currently the version history is not visible within the Teams app; however, you can easily view the version history with the following steps.

Note
Currently a file's version history is not visible within the Teams app; however, it can be easily accessed via a web browser, or if enable the OneDrive client application

 

In this article:

 

What materials do I need?

  • Web browser
  • Access to desired SharePoint, Microsoft Team, or OneDrive for Business repository
  • OneDrive client application (optional)

 

How do I use this technology?

Restore previous file version via web browser

  1. Login to Office 365 @ UA.
  2. Access the desired SharePoint site.
    1. In the upper left corner, click App launcher.
    2. Click SharePoint.
    3. Under the Following list, click the name of the site you want to revert the file version.
      Note
      Microsoft Teams with multiple Channels may appear as separate groups. Hover the mouse over the group to see the full name.
  3. On the left click Documents.
  4. Browse to the file to review.
  5. Click once on the file to select (click just next to the name if having trouble).
  6. Click more options ... from the tool bar, and click Version history.

    Microsoft SharePoint Online More Options menu
     
  7. Click the small drop down arrow next to the file name, and select restore.
    Microsoft SharePoint Online file version history menu
  8. After a brief wait the file version will be restored.

 

Is there any additional information I should know about?

If a file was simply deleted consider using the sites recycle bin to restore the file. See the Undelete Files Within SharePoint Online article for additional details. If reverting to a previous version of a file is unsuccessful consider trying to restore files instead. See the Restore Files in Microsoft SharePoint and Teams article for additional details.

 

Need additional help or have issues

For support, requests may be submitted anytime using the appropriate Office 365 @ UA form. Requests generate a Ticket which will be worked in order received and urgency by IT Employees with the knowledge and permissions to assist with the request.

For immediate assistance please review the Contact IT page for the appropriate support group.

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Restore Files in Microsoft SharePoint and Teams
Instructions and guidelines for SharePoint site owners to perform self-service document library restoration in scenarios such as mass file deletion, file corruption, or a malware attack.
Undelete Files Within SharePoint Online
When you delete items from a SharePoint site, they're sent to the site's Recycle Bin, where you can restore them if you need to up to 93 days from the time they were originally deleted. Read on to learn how to undelete files within SharePoint Online.