Create a Project Event

Overview

Project Managers, and members can easily create an event or meeting and share it with other project members to facilitate project communication and coordination. This article will walk through the process of add an event to a project.

Tip
Any individual that has been added to a project as a resource/member will be able to add, edit, or delete a calendar event on the project's calendar.

In this article:

What materials do I need?

  • Internet access
  • Web browser
  • TDWorkManagement access
  • Project app access

How do I use this technology?

Access project calendar from TDWorkManagement

  1. Login to ESM TDWorkManagement.
  2. Click View Applications.
  3. Click Projects.
  4. Open the appropriate Project.
  5. The Project will open in a new application tab.
  6. Click Calendar.
  7. Click Add New Event button.
  8. Proceed to the Create Calendar Event section below.

Access project calendar from the Service/Client Portal

  1. Login to ESM Service Portal.
  2. Click Projects.
  3. Click the desired Project Name.
  4. Click Calendar.
  5. Locate the desired date on the calendar.
  6. Click the Add New Event button.
  7. Proceed to the Create Calendar Event section below.

Create Calendar Event

  1. The New Event window will open.
  2. In the Project/Workspace drop-down menu verify that the correct project name is displayed. If not, select the desired project.
  3. In the Title field enter a descriptive label for the event.
  4. In the Location field enter an appropriate value (e.g. SSB 122).
  5. In the Web Address field enter an appropriate value. This could be a Video conference meeting link (e.g. MS Teams, Zoom, etc.)
  6. In the Date field verify the correct date is selected for the event.
  7. If the event is not something that has a defined start & end (e.g. project go-live), click All Day Event, otherwise set the appropriate Start Time and End Time.
  8. Set if the event has been Confirmed or is Pending.
  9. In the Organizer field verify the appropriate project resource has been selected. If not select the appropriate individual.
    Tip
    The Organizer field will default to the individual creating the event.
    Important
    Only project members/resources will be available to select as the event's organizer.
    Warning
    If the Project/Workspace field has not been set, none of the project's resources will be visible.
  10. In the Attendees field select the project members/resources which should be associated with the calendar event.
    Important
    When creating an event via the Service Portal, the New Event window will have an Availability button. Clicking the button will display a window showing availability of the meeting's attendees. Be aware that this availability only uses the ESM calendar as a reference source and does not display the attendees based upon their University of Alaska electronic calendar.
  11. Optionally, in the Notification field select the individual(s) who should receive an email notification when the event is saved.
  12. In the Description field enter information related to the purpose of the event.
  13. If the event is reoccurring (e.g. a weekly status meeting), under Repeating click Repeat Every and from the dropdown field select the appropriate frequency (day, week, month, year), set a date in the until field.
  14. Click Save.

Need additional help or have issues

For support, requests may be submitted anytime using the appropriate Enterprise Service Management form. Requests generate a Ticket which will be worked in order received and urgency by IT Employees with the knowledge and permissions to assist with the request.

For immediate assistance please review the Contact Us page for the appropriate support group.

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